Centralizing Construction Data to Strengthen Business Communication

Centralizing Construction Data to Strengthen Business Communication

May 14, 2020

Spend less time in Excel and more time on profit-driving initiatives.

Do your teams have to spend time catching up with each other to get on the same page? To improve performance in a scalable way, all teams need to know what’s going on in real time. 

This helps avoid miscommunication and wrong steps being made. It also works to keep stakeholders in the loop, and if any changes are needed, teams can react quickly to them.

Yesterday’s construction data tools—manual/paper systems and Excel spreadsheets—cannot keep up with today’s company-wide alignment demands.

Go Digital

Digital takeoffs offer several advantages over manual/paper systems. These include:

  • Increased accuracy
  • Decreased production time
  • Lower requirement for expertise
  • Integration into construction cost-estimating software

However, many commercial construction company owners have struggled to keep Excel spreadsheets current and their teams on the same page, so one step further is needed for company-wide alignment.

It’s Time for a Cloud-Based Solution

A cloud-based construction data solution offers all the benefits of a digital solution, as well as the serious advantage of a “one-stop” solution that is always up to date (both in terms of the latest program version and your latest data) and accessible anywhere via smart connected devices. Also, don’t underestimate the benefit of spending less time in Excel!

Imagine real-time, 24/7 access to your client relationships, cost estimates, digital takeoffs, and estimate reporting. But all cloud-based solutions are not created equal—even Excel now comes in cloud form. Here are three ways that a good construction data solution can help double your company’s performance.

Use proven software that’s developed specifically for cost estimating. Imagine this scenario: A stray keystroke accidentally “breaks” a formula in your shared cloud spreadsheet, but the break is not immediately evident (i.e., the formula still “works,” it just delivers the wrong answer). The unknown error is not detected until it has sabotaged your entire project (and your reputation). This situation is not unlikely, according to academic research and more relevantly, actual construction data. The best cost-estimating software has built-in controls and error-checking to help prevent such catastrophic mistakes.

Take control of your takeoffs. Many blueprints are still done on paper. Such an intricate, comprehensive, and time-consuming review can be prone to mistakes in overages or underages in areas like materials, labor, and equipment. If your takeoffs are done correctly, you’re in good shape. Done poorly, you’re in trouble, as they can alter your estimates in a big way. You won’t be looking at doubling your company’s performance any time soon; in fact, you likely will be losing bids—and money.

Centralize and integrate your data. If your team is using separate spreadsheets, you are not on the same page (literally). Commercial construction estimating software needs to provide a way to extract, filter, and synchronize data faster and more efficiently. Properly integrated data reduces the time it takes to prepare and analyze that data. Automated data helps eliminate the need to gather information from multiple sources.

ProEst welcome

ProEst Can Help

“ProEst is an all-inclusive construction estimating software program that provides some of the best project management and digital takeoff tools in the construction industry. It's primarily designed for commercial construction businesses, but its range of digital takeoff tools, combined with its informative databases, make it a versatile construction estimating application.”Business.com

ProEst believes that company-wide alignment and visibility are essential for commercial construction companies to grow, especially at scale. They provide the software to enable construction company leaders to the necessary levels of alignment and visibility to avoid costly mistakes that directly eat into company profits.

Components include:

  • CRM
  • Cost estimating
  • Takeoffs
  • Data integration
  • Reporting
  • Workflow process

Key benefits include:

  • An intuitive user interface that lowers the learning curve and makes it quick and easy to create detailed estimates
  • A single solution with one database for storing all your valuable estimate data so you’ll never have to search for a missing estimate or drawing file again
  • A standardized estimating process that increases efficiency, eliminates errors, and presents a consistent and professional company brand

In a January 2020 review, Business.com reported, “ProEst is a premier construction estimation application that renders estimate data through an interactive user interface for general contractors and subcontractors.” Check out ProEst’s case studies, YouTube channel, and review on Featured Customers. ProEst has a Better Business Bureau rating of A+, with zero customer complaints as of this writing.


Imagine real-time, 24/7 access to your client relationships, cost estimates, digital takeoffs, and estimate reporting. This is exactly what is available when you use ProEst's Construction Bidding Software.

About ProEst

Since 1976, ProEst has helped over 8,000 of the world’s most prominent construction companies streamline and improve their estimating processes. ProEst’s mission is to deliver outstanding value to each client they serve through their construction bid takeoff software. Their core values include integrity, dedication to excellence, and loyalty. ProEst practices their core values in their work, giving their clients an experience of trust and partnership that is unique in the business.

To learn more about how your commercial construction company can increase its profits through company-wide alignment that drastically improves business performance, reach out today and schedule a 1-on-1 walkthrough with one of our specialists!